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Administration & HR Executive (IT Recruitment–Focused)
We are looking for a strong, honest, and people-first Administration & HR Executive to join our growing IT services company. This role is critical to our daily operations and culture. The person will own end-to-end IT recruitment, support HR operations, and ensure smooth day-to-day administrative functioning.
This position works closely with the HR Director and is ideal for someone who is confident, transparent, highly organized, and not afraid to speak up when something is incorrect or misaligned. We are specifically looking for someone who wants to grow with the organization long term, not just fill a role.
Administration & Office Operations
- Manage daily office operations, including vendors, supplies, facilities, and logistics.
- Ensure internal policies and basic statutory requirements are followed.
- Maintain discipline, structure, and operational hygiene within the office.
Operations & Employee Engagement
- Maintain employee records, HR documentation, and internal reports (leave, attendance, etc.).
- Assist in managing leave records, attendance tracking, and basic HR MIS.
- Support the HR Director in organizing employee engagement initiatives, celebrations, and cultural activities.
- Ensure HR processes and policies are consistently followed and transparent.
IT Recruitment (Primary Responsibility – End-to-End Ownership)
- Work closely with technical managers to understand technical and cultural requirements for roles.
- Draft, post, and manage job listings across job portals, LinkedIn, and internal networks.
- Source, screen, and shortlist candidates for technical and non-technical IT roles.
- Coordinate and schedule interviews; manage end-to-end candidate communication.
- Maintain candidate pipelines and recruitment trackers.
- Conduct reference checks and assist in offer rollouts.
- Support onboarding activities to ensure smooth joining and integration.
- Continuously improve recruitment quality, turnaround time, and candidate experience.
- This role requires someone who is confident and hands-on in IT recruitment, not just coordination.
What We Are Looking For
- Strong personal integrity and honesty – someone who does the right thing even when it’s uncomfortable.
- Confidence and clarity in communication – not afraid to call out issues respectfully.
- High ownership mindset – treats responsibilities as their own.
- People-oriented but process-driven – balances empathy with discipline.
- Long-term mindset – looking to grow with the company, not switch frequently.
Qualifications & Experience
- Bachelor’s degree, Business Administration, or a related field.
- 1–3 years of relevant experience in administration and IT recruitment (IT services background preferred).
- Proven experience handling end-to-end recruitment independently.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Comfortable using MS Office, spreadsheets, and basic recruitment tools.
Your Well-Being, Our Priority
At AcmeMinds, we believe people do their best work when they feel supported, valued, and empowered.
Open Culture
Just clear communication, shared goals, and mutual respect.
Work-Life Balance
We believe in focused work during work hours & real life after. Our team culture encourages personal time.
Health Benefits
Comprehensive medical coverage and access to mental wellness resources because your health matters.
Inclusive Culture
We celebrate differences, champion diversity, and ensure everyone feels safe to be their authentic selves.
The AcmeMinds Hiring Journey
Intro & Interview
A quick, friendly conversation to get to know you and for you to get to know us.
Final Interview
A conversation with leadership, culture fit, career goals, and what growth looks like at AcmeMinds.
Offer & Induction
If it’s a match, we’ll send your offer and get you started with a smooth, welcoming onboarding.
How to Apply
Submit your application using the form with your details and updated CV.
Alternatively, you may email your resume to hiring@acmeminds.com with the subject line:
Administration & HR Executive (IT Recruitment–Focused) - Your Name